As the Administrative Assistant, you'll step into a central role supporting a C-level executive, providing essential administrative duties, streamlining schedules, and fostering smooth communication among team members. This role requires exceptional organizational prowess, a keen eye for detail, and the utmost discretion in handling sensitive information. You will be at the heart of the action, contributing significantly to the efficiency and effectiveness of the operations. Join this dynamic financial firm where every day brings new challenges and opportunities to learn and grow!
Responsibilities
- Provides administrative support including calendar management, meeting scheduling, and travel logistics.
- Preparing and organizing materials for meetings, presentations, and reports.
- Manages routine correspondence and communications on behalf of the leadership office.
- Act as a liaison between the leadership office other departments, and key stakeholders ensuring effective communication and collaboration.
- Facilitate internal/external communication, responding to inquiries, and managing email correspondence.
- Assists in coordinating and scheduling executive team meetings and events.
- Manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns.
- Manage and organize documents, files, and records for the executive office.
- Prepares proper filing and maintenance of confidential information.
- Coordinates travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary.
- Support the team with special projects, research, and other initiatives as assigned.
- Collaborates with other administrative staff to ensure seamless workflow within the executive office.
Ideal Experience
- Bachelor's degree preferred.
- 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
- Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro.
- Ability to maintain confidentiality and handle sensitive information with discretion.
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
